EMAIL ACCOUNTS:
If you’re a small enterprise, or business, that requires you to view email at more than one computer in different locations, consider using IMAP account protocols. This stands for: Internet Message Access Protocol. With IMAP account settings, the upside is that your email is stored on your service provider’s server for viewing from any computer, so long as you’ve set up your account on that computer with your IMAP protocols. Even sent messages are seen on all the computers with your IMAP accounts. For setting up an IMAP account, Google setting up an IMAP account on your mail client (give name: i.e. Windows Live Mail) for instructions.
IMAP ACCOUNT REMINDERS:
You will need to log into a webmail account and delete inbox messages on occasion, as most providers post limits on storage. Consult with your provider to see what options are available. And email that needs to be saved for more than a month should be saved as a document, or draft. Lastly, create a folder somewhere to save all the important received attachments to. If you get a number of emails, the system may fail to store some past emails and attachments if you go over your storage limit. This way, your documents will be safe and saved.
WEB & THIRD PARTY ACCOUNTS:
To manage web and social media, create browser groups with Firefox. For instance, we open our web page on one tab, we have the admin access open on the tab next to it, the form page provider’s web link, the Vimeo admin and upload page, plus any additional web pages we’re working with that are relevant to updating our site. Then we save them all as a group in Firefox by selecting: Bookmarks > Bookmark All Tabs. When you do this, Firefox will ask you to name the group. So we give it a name like, Website. So, now when you want to do your web updates, you just click the group in your favourites and select, Open All in Tabs, from the right opening tab. Now each necessary page will open and automatically sign in to your accounts , as long as you’ve instructed Firefox to remember the log info for the pages.
We create browser groups for other clients. We have a browser group for Google Analytics website tracking, ad words tracking, and pay per click tracking on LinkedIn. And we have browser groups for email marketing campaigns, and tracking of RSS feeds too.
Opening the group tabs all together is a faster and more efficient way of managing, updating, and tracking your website and social media progress.
About the Author
Tracy David Sim is the owner of All Directions Media. He has a 20-year background in film and television production prior to starting the company. He is a writer, screenwriter, photographer, and editor.